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RE: Office Communication Challenges

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Communication is a challenge in any office of any size greater than 1. 

I suggest that you and the drafter talk about the status of the details on a
drawing whenever you pass drawings between you, rather than relying on a
"color code" system. But the use of established color codes can help when
marking up a drawing. If you can't talk directly all the time, write notes
on the drawing prints to identify useful supplementary information. But
whenever possible, direct verbal communication is best for the problems you
described. Also, talk to the Principal as often as needed - it is better to
ask alot of questions than to make alot of mistakes or have to redo work. 

Regarding the client, it is best to have the Principal be the primary client
contact. When others communicate with the client, the Principal should be
notified of such discussions (e.g., pass on written telephone conversation
notes to the Principal). 

Good Luck.

> -----Original Message-----
> From: Ed Fasula [mailto:tibbits2(--nospam--at)]
> Sent: Wednesday, February 16, 2000 2:02 PM
> To: seaint(--nospam--at)
> Subject: Office Communication Challenges
> I work in a small office that recently expanded from 1 to 3.  
> I have noted that nearly every problem that has come up in 
> project work can be attributed to a communication break-down 
> between the Principal, myself, and the drafter.  One of the 
> most nerve-racking instances is when the drafter starts 
> pulling details and sections off other jobs, and I'm not 
> clear what has come from the Principal, and what comes from 
> the drafter.  I have suggested color coding or layering to 
> the drafter several times, but he just does not do it.  
> Before I wring his neck about it, I thought it would be good 
> to see what solutions others have come up with.
> Another, much less common, source of confusion it when 
> preliminary ideas are misunderstood as finished designs.  
> Other problems occur when three different people are talking 
> to the client.  I'd like to hammer out some rudiments of an 
> office procedure before the season is hot & heavy on us.  Of 
> course, the challenge is always to spend *less* time on 
> projects, not more.  Maybe the best solution is to simply 
> take an hour (still very hard to come by) at the end of a 
> project and review together... any ideas or experiences 
> shared much appreciated, as always.
> Regards,
> Ed Fasula EIT